Week 2 Escrow Update Melendez Buyer File
91-1383 Kaileolea Dr, Ewa Beach, HI 96706 · Report Date: April 6, 2026 · Prepared by Team Taparra
Week 2 of Escrow
Day 8 of 45
18% Complete
Aloha, Jonathan & Maria!
Week two is off to a strong start. Your seller's disclosure is fully signed, the flood zone correction has been taken care of, and your home inspection is happening this afternoon. Chloe will be at the property for the full inspection and will walk you through the findings during the summary at 5:30 PM. We also received a short extension on the community association documents, which is completely normal and nothing to worry about. There is a lot of positive momentum here — we are working through every detail to make sure you are in the best position possible.
This report covers everything that happened this week, what's coming up in the next seven days, and where you stand right now on every open item. As always, your team is just a text or call away if you have questions about anything you see here.
📅 Accepted
March 29, 2026
📍 Today
April 6, 2026 — Day 8
🏡 Closing
May 13, 2026 — Day 45
⚡ Progress
18% Complete
🏆 Team Taparra — Service at the HIGHEST Level Brokered by eXp Realty. Questions? Reply to this email or reach out on your group text anytime.
Closing Progress
You're 18% of the way to closing day — Day 8 of a 45-day escrow. There is strong forward momentum with milestones completed right on schedule. Here's a visual snapshot of where you stand on your journey to homeownership.
18%
Day 8 of 45
Day 8 of 45 · 37 days to go
Accepted — Mar 29 Closing — May 13
8
Days Elapsed
Since offer acceptance on March 29
37
Days Remaining
Until your scheduled closing date
9
Milestones Done
Out of 34 total transaction milestones
18%
Complete
Moving right on schedule
This Week's Activity Log
Here's a detailed breakdown of everything your team completed this week, day by day. Every item below represents real progress toward your closing.
Completed
Thursday, April 3
✅ Seller's Disclosure Receipt Signed
You signed the acknowledgment of receipt for the seller's disclosure statement. This was sent to the listing agent and saved to your file.
✅ Home Inspection Confirmed
The listing agent confirmed your home inspection for Monday, April 6. The listing team will meet the inspector at the property for access.
✅ Property Entry Instructions Obtained
Showing and entry details for the property were obtained from the listing agent for all future appointments.
Completed
Monday, April 6
✅ Seller's Disclosure Amendment Signed
You signed the amendment to the seller's disclosure, confirming the flood zone correction. As we discussed, the sellers accidentally checked the wrong box on the original form. Your home is in Flood Zone D, which is not a special flood hazard area. No special flood insurance is required.
✅ Community Association Document Extension Received
We received a short extension on the deadline for the community association documents. The original deadline was April 5, and it has been extended to April 11. The association is putting the document package together and it is expected to arrive soon. This is completely normal — associations sometimes need a little extra time to compile everything.
📘 What are Association Documents? When you buy a home in a community with a homeowners association (HOA), the seller provides a package of documents that includes the association's rules, financials, meeting minutes, insurance information, and any upcoming assessments. You will have time to review these documents and can ask questions or raise concerns before moving forward.
Completed
Monday, April 6 — Home Inspection
Your home inspection is complete as of 8:00 PM at 91-1383 Kaileolea Dr. Here's the completed summary for today.
Inspection Completed
The inspection was completed today with Charles Burton of Coastal Home Solutions.
Chloe Present for the Full Visit
Chloe was present for the full inspection and the walkthrough summary.
Next Step: Report Review
Once the full inspection report is received, Chloe will go over the findings with Jonathan and Maria and help them prepare their request form before the April 8 deadline.
📘 What Happens After the Inspection? The full report is now on its way, and once it arrives Chloe will walk you through everything that was found. She will help review the report with you, explain the findings, and prepare the request form before the April 8 deadline so you can decide on the next steps with confidence.
Transaction Status Snapshot
A quick-reference overview of every open item in your file. Here's where everything stands right now as of April 6, 2026.
What's Coming Up The Next 7 Days
Here's what your team is focused on for the week ahead. Multiple important deadlines are coming up fast — your team is actively tracking and coordinating each one on your behalf.
Hard Deadline
Wednesday, April 8 — Inspection Contingency Deadline
This is one of the most important dates of the next seven days. After reviewing the inspection report with our team, you will need to make your decision by this date.
1
Review the Inspection Report
Our team will walk you through the full report and photos from Charles Burton. We will help you understand every finding and what it means for you.
2
Choose Your Path
Accept the property as-is, request credits toward closing costs through a formal amendment, or cancel the contract. We will guide you through every option.
3
Finalize Your Decision
Your decision must be submitted to the listing side before the April 8 deadline. Your team will make sure everything is in place before the clock runs out.
Hard Deadline
Wednesday, April 8 — Seller's Disclosure Approval Deadline
Your review period for the seller's disclosure expires on this date. Our team will ensure everything is signed and submitted on time.
Upcoming
Wednesday, April 8 — First Lender Check-In
Your team will conduct the first check-in with your loan officer, Marcia Murphy, to confirm that loan processing is moving forward on schedule. We want to make sure your VA loan file is progressing smoothly heading into the next phase of the transaction.
Hard Deadline
Thursday, April 9 — Disclosure Amendment Review Period Ends
Your review period for the seller's disclosure amendment — the flood zone correction — expires on this date. This confirms your home is in Flood Zone D, which is not a special flood hazard area and does not require special flood insurance.
Upcoming
Friday, April 10 — Escrow Opening Packet Expected
The escrow opening packet from First American Title is expected to arrive around this time. Once received, your team will forward it to you for completion and walk you through everything you need to fill out and return.
Hard Deadline
Saturday, April 11 — Association Documents Delivery Deadline
This is the extended deadline for the Hoakalei community association to deliver the document package. The association is actively compiling everything and it is expected to arrive before this date. Once received, you will have time to review and ask questions before your review period expires.
📘 What is the Escrow Opening Packet? The escrow opening packet is a set of documents from the escrow company (First American Title) that they need you to complete in order to process the transaction. It usually includes personal information forms, wire transfer instructions, and preliminary settlement details. Think of it as the "intake paperwork" for the closing process. We'll make sure you have everything you need and can answer any questions when it arrives.
🗓️ Your Scheduled Closing Date: May 13, 2026 This date remains tentative until we receive final loan approval from your lender. This is completely normal at this stage of the transaction, and we will keep you updated every step of the way. Your team is actively working to keep everything on track toward May 13.
What Team Taparra Is Working On
Attending your home inspection today and preparing for the post-inspection review process
Following up on the escrow opening packet from First American Title
Tracking the community association document delivery (expected soon, deadline extended to April 11)
Scheduling first lender check-in with Marcia Murphy for Wednesday to confirm loan processing is on track
Monitoring your seller's disclosure approval deadline (April 8)
Coordinating with listing agent on termite inspection scheduling (seller orders from the inspector you selected)
Preparing for post-inspection next steps depending on today's findings
Your Action Items
1
Be at the Property at 5:30 PM Today
Join Charles Burton and Chloe at 91-1383 Kaileolea Dr for the home inspection summary walkthrough. Plan for wrap-up around 6:00 PM.
2
Review the Inspection Report With Our Team
After the inspection, we will walk through the full report together and help you decide on next steps before the April 8 deadline.
Full Transaction Timeline
9 of 34 Milestones Completed
Your complete journey from acceptance to closing and beyond. Green = completed · Gold = active right now · Gray = ahead on your path. "T" indicates a tentative date not yet confirmed.
Mar 29 — ✅ Offer Accepted & Escrow Opened
Counter offer accepted, escrow opened with First American Title.
Mar 29 — ✅ Portal Access & Welcome Email
Asana portal invite sent, welcome email with team introductions delivered.
Mar 30 — ✅ Transaction Contacts Created
Contact cards set up for every person involved in your deal.
Mar 30 — ✅ Contract Package Sent to Lender
Full executed contract and property details sent to begin loan processing.
Mar 30 — ✅ Introduction Email to Listing Team
Full contract package and team contact info sent to the listing side.
Mar 31 — ✅ Seller Disclosures Received & Reviewed
Reviewed by the team — no red flags. Amendment received April 2 correcting flood zone designation.
Apr 1 — ✅ Earnest Money Deposit ($1,000)
Deposited and confirmed by escrow. Receipt sent to lender.
Apr 3 — ✅ Seller Disclosure Receipt Signed
Acknowledgment of receipt signed and sent to listing agent.
Apr 6 — ✅ Seller Disclosure Amendment Signed
Flood zone correction signed — home confirmed in Flood Zone D, no special flood insurance required.
Apr 6 — 🔆 Home Inspection (ACTIVE)
Happening today at 2:30 PM with Charles Burton, Coastal Home Solutions. Summary walkthrough at 5:30 PM.
Apr 8 — 🔆 Seller Disclosure Approval (ACTIVE)
Review period active — approval or rescission due by April 8.
T — Escrow Opening Packet
Awaiting packet from First American Title for you to complete and return.
T — Termite Inspector Selected
Inspector selected — awaiting seller to order the inspection.
Apr 11 — Association Documents
Extended deadline — documents expected from the Hoakalei community association.
After Inspection — Home Inspection Report Received
Full report and summary from Charles Burton, Coastal Home Solutions.
Apr 8 — Inspection Contingency Decision
Accept as-is, request credits, or cancel — must be decided by April 8.
Apr 28 — Termite Inspection Report
Report due 15 days before closing.
T — Title Report Received
Preliminary title report from escrow delivered for your review.
T — Title Report Approved
7-day review period once received. Your team will guide you through this.
T — Association Documents Approved
10-day review period once received.
T — Lock Interest Rate
Timing based on lender recommendation after inspection.
T — Appraisal Ordered
Will be ordered after inspection contingency is resolved.
T — Appraisal Report Received
VA appraisal to confirm property value.
May 1 — Conditional Loan Approval
Lender confirms underwriting approval.
May 6 — Final Loan Approval
Clear to close — all lender conditions satisfied.
May 7 — Seller Removes Personal Belongings
All personal items, trash, and junk removed from property.
May 8 — Final Walkthrough
One last look to confirm the property is in the same condition as your inspection.
T — Final Signing
Sign your closing documents with escrow. The finish line is in sight.
T — Cash to Close
Wire your remaining funds to escrow per the final closing disclosure.
May 9 — Utility Setup
Set up electric, water, internet, and gas in your name.
May 9 — Key Arrangements
Confirm how and when you will receive your keys.
May 10 — Confirm Utilities Are Set Up
Final check that everything is ready for move-in day.
May 13 — 🏡 CLOSING DAY
The keys to your new home. Congratulations, Jonathan & Maria!
T — Unilateral Extension Period (10 Days)
If needed, the contract allows for a 10-day unilateral extension beyond the scheduled closing date. This is a safety net built into the contract.
After Closing — Property Tax Exemption Filed
We help you file to reduce your annual property taxes.
After Closing — Your Documents on Google Drive
All your closing documents saved and shared for your records.
Your Transaction Team
Every person on this list is working on your behalf. Don't hesitate to reach out — we're here for every question, big or small.
Justin K. Taparra
Your Agent Team Taparra 📞 (808) 349-6499
Chloe Mello
Your Agent Team Taparra ✉️ chloe@teamtaparra.com
Sam Palompo
Agent Success Team Taparra ✉️ agent.care@teamtaparra.com
Dez Mello
Agent Success Team Taparra ✉️ agent.care@teamtaparra.com
Jessica Faamai
Escrow Officer First American Title 📞 (808) 664-6737
Marcia Murphy
Lender 📞 (808) 479-2427 ✉️ marciamurphy@rocketmortgage.com
Team Taparra
Serviced at the HIGHEST Level · Brokered by eXp Realty
Questions? Reply to this email or reach out on your group text anytime. Jonathan and Maria, we are so excited to be on this journey with you. Let's have a great inspection today! 🌺